If you are planning an event, you probably have created a guest list, a menu, and even entertainment. However, have you considered the type of audiovisual equipment you will need to have in the venue to make your event a success?
A/V (audiovisual) equipment is an essential part of any event, and when the right equipment is used, it will make the events run more smoothly. The following is a small list of A/V equipment that you should familiarize yourself with so you can ensure your guests will have a memorable time.
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With the following checklist, you will be able to effectively communicate your needs to the A/V provider by asking the questions that matter.
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Are you planning to use more than one microphone in the same venue or room? If so, it is essential that the sound is balanced.
A soundboard or mixer will control feedback as well as allow the A/V team to adjust the volume of the microphones when necessary.
Soundboards and mixers are electronic consoles that combine and manipulate the signals that are coming from any audio equipment before it is routed into the speakers. To prevent distortion or other sound issues, let the A/V provider know the number of speakers you are planning to use and the ones that will need to have microphones.
If you are planning to have additional microphones at the event that your guests will be using, tell the A/V provider, so the mixer that is used will have enough channels.
It is also important to note that if your presenters or special guests will be on a stage, monitor speakers may need to be installed so the people on the stage will be able to clearly hear the guests in the audience when they are directing their questions to the attendees on the stage.
Thus, pa equipments can deliver your sound with clarity and definition.
The projector that you choose for your event will depend on the event itself. Are you planning to show a video? Are your guests going to be looking at PowerPoint presentations? Are you planning to live stream an interview?
If you are going to have presentations at your event, you will need to use a projector that will provide excellent visibility. When choosing projectors, you will also need to consider if and how much natural light will be in the room during the event.
For example, if the room/venue has several windows, the projector will need to be very bright to make sure that your guests will be able to see what is on the screen.
If you are going to stream content during the event, ask the A/V provider if they are planning to use a rear screen projector. This type of projector offers higher quality visuals.
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As mentioned above, the sound from the microphones will be manipulated through the speakers. Before that happens, however, you will need to choose the best receivers for your event.
Consider these factors when choosing microphones:
– How are the microphones going to be used?
– Are the microphones going to remain stationary during the event?
So, if the microphone is going to remain stationary during the event, and there will only be one person speaking at the event, a wired microphone is your best option.
On the other hand, if the speaker is going to take questions from the attendees, a handheld wireless microphone may be the better choice.
A small microphone that can easily clip on a belt, tie, or collar is also an option if you need a hands-free alternative.
These are some of the types of audiovisual equipment you will need when planning your event. For more complex events, one of the best decisions you can make is to hire an experienced A/V event producer who understands how to execute your event goals without breaking your budget smoothly.
NextGen is a local audio equipments for rental in Melbourne that offers complete installation, operate and pack down service.